Whether you’re downsizing or upgrading, office moves come naturally for many businesses that undergo constant changes. That doesn’t make the reality of it easy. Office relocations are arguably more challenging than moving homes. The next time you need to relocate your office, make it easier on yourself and your employees by reading up on best practices and the importance of hiring the right commercial movers in Redlands. At the end of the article, discover the commercial moving company that people trust in the local community.
How to Think Efficiently When Relocating the Office
There are two crucial aspects to an office move: time and efficiency. Time spent on moving is time that could be spent on productivity, and precious time can be lost to disruptions caused by a lack of planning. Considering this, your goal should be to manage tasks that can potentially take up the most time.
Planning ahead can go a long way. Here are some examples to prepare your office before the movers arrive:
Fully Understand the Layout of the New Office
Don’t leave your new office a surprise. Familiarizing yourself with the layout can work to your advantage come moving day. When commercial movers in Redlands arrive at the new location with all of the boxes and equipment, you can save a lot of time by showing them where each item goes. You’ll have the means to direct the moving team exactly to where they need to go, and that’s much better than trying to sort it all out on the spot.
Take a Complete Inventory of Everything
It’ll be easier to ensure that everything gets to its designated spot at the new office if you account for everything ahead of time. Take inventory of every desk, printer, scanner, chair, and all other office equipment so there’s no second-guessing whether or not everything made it to the new location after the movers have already left for the day.
Train Your Employees to Handle the Move
Employees can do their part in the office’s relocation by being prepared for the changes to come. Communicating the new location to all employees can help avoid confusion which can result in setbacks. Even if you’re not expecting them to help with moving boxes, you can instruct them on smaller tasks that can help the professional movers do their jobs easier like de-cluttering the desks before moving day or avoiding parking in certain areas to make room for trucks.
Have a Plan For the Technological Side of the Move
Office jobs rely heavily on computers and internet connectivity to carry out necessary tasks, and being without one or the other can leave employees with nothing to do. Keep productivity going after the move by making the necessary arrangements to have the company’s system up and running as soon as possible. Make sure your IT team is prepared, or if you don’t have an IT department, consider hiring a tech company to show up on the day of the move.
Prioritize Commercial Movers With Valuable Experience
Not all movers know how to handle office relocations. You want to make sure you’re hiring a commercial moving company in Redlands with on-field experience moving past business clients. These professional movers will have the tools and knowledge to carry all office furniture, appliances, and other essentials for seamless results.
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Finding the Right Mover For Your Business There are certain things to look for when choosing the best commercial moving company for your office relocation. First, you need to find movers that are licensed, bonded, and insured. Making sure of this is as easy as asking for proof of documentation. Once you have a list of candidates, start getting quotes. Three quotes are often enough to gauge a rough estimate and a reasonable price. After narrowing down your choice to a single moving company, ask them what they do differently for commercial moving services compared to residential moving. |
Your Office’s Moving Day Checklist:
You’re finally ready to move your office. What should you be doing when the day arrives? Keep this checklist on hand so you can assist with a smooth and efficient relocation:
- Have everything in boxes close to the exit before the movers arrive.
- Keep a clear path so the movers can navigate the office with ease.
- Make yourself available for on-site communication.
- Provide your movers with clear directions on how to get to the new office location.
- Let your employees know when it’s safe to occupy the new office space.
There’s much more that goes into an office move than you may realize. Be sure to ask your moving company for a complete moving checklist so you can be prepared in every sense of the word! This checklist is curated to include everything from addressing potential liabilities to handling items after the move is complete. You can trust your local team of movers to know about any accommodations that are specific to the Redlands community.
Office Relocation Is Made Easy With Big Bear Moving!
When you need a seamless business move, Big Bear Moving carries valuable experience in office relocations in the Redlands community. We’ve assisted other local businesses just like us in helping them move with minimal disruptions to their work operations. Just give our team a call at (909) 383-3111 to receive a free estimate on commercial moving services near you! We’ll give you a rundown of what to expect and how to prepare so you can relocate your office stress-free.